Because candidates who entrust their job applications to RDAI (hereinafter “our company”) show their true interest and confidence in us, we ensure their applications are treated with a high level of security and privacy in accordance with the applicable data protection legislation (General Regulation on Data Protection 2016/679 and the Data Protection Act no. 78-17 updated).
In order to better support the applicants (hereinafter “you”) in their efforts, this policy presents the terms and conditions for the processing of the personal data to which we have access during our recruitment and selection procedure.
It is important that you read this policy, because by submitting your job application, you acknowledge that you have read and understood it.
2. Data controller
As the data controller for the processing of personal data, our company is the only competent entity to collect and process your data when you apply for a position within it.
Our company, RDAI, is a simplified joint stock company with a share capital of 129,360 euros, registered in the Paris Trade and Companies Register under number 722 012 648, whose registered office is located at 13 rue du Mail 75002 Paris.
3. Type of data collected
If you wish to know the type of personal data that we are likely to deal with, please note that we first process the information that you provide us with in your application form, some of which is mandatory and some optional.
Subsequently, we may enrich your job application with information about you, which may be collected during all our discussions with you, whether in writing or by telephone or whether though physical interviews or videos. We may also collect data on professional social networks or from any public information source as long as this information is adequate and relevant for the management of your job application.
As such, we process and use the following data:
- Identity, marital status (surname, first name, marital name, date of birth, optional place of birth);
- Contact information (land-line and / or mobile number, postal and email address, etc.);
- Data relating to your school and university education and professional life (diplomas obtained, hiring, career, contact information of current and former employers, information on training, academic background, past work experience, etc.);
- Information gathered during the application interview (interview report, etc.);
- Image: photograph on your CV or school report (optional) and video image if the interview is partly done by video;
- Data collected during our due diligence (example of data collected via professional social networks).
4. Your sensitive data
We do not request applicants communicate sensitive data to us of the type racial or ethnic origin, political opinions, religious convictions, sexual preferences or orientation, trade union membership etc.
As this data is not necessary for the selection and recruitment of applicants, we kindly ask you to limit the information you provide to what is strictly professional and useful for your recruitment. Be careful not to include in the documents you send us any sensitive types of information as stated above.
5. Data collection techniques
Your personal data can be collected in two ways:
- The direct collection of your data: this concerns the assumption according to which you directly communicate your data to us, especially when you directly contact our HR department or when you send an email to the address dedicated to recruitment rdai-recrutement [at] rdai.fr, which is indicated online on our website www.rdai.fr in the “Join us” tab.
- The indirect collection of your data: this is done through the intervention of a specialized company, including a recruitment agency or headhunter.
6. Purposes of data collection
Rest assured, we use and process your data only as part of the selection and recruitment process, namely:
- The administration and processing of your data,
- An assessment of the suitability of the application for the position,
- Checking your background,
- Making contact with you for the organization of one or more interviews,
- Preparation of a work contract / internship in the event that your application is accepted,
- Integration of your data in a CV library so that we can suggest other job offers related to your profile and that may interest you.
7. Legal basis for data collection
Current legislation requires that the processing of your personal data has a legal basis of one or more types. As such, the processing that we carry out on your data is legally based on carrying out a pre-contractual process liable to lead to the signing of a contract of employment.
8. Access to your personal data
We make sure that access to your data is restricted to only those involved in the recruitment process and the study of your application, including members of the Human Resources Department.
On an occasional basis, our IT department may have access to your personal data during the maintenance and servicing of our computer system.
The recipients of your personal data and the IT department are all individually subject to an obligation of confidentiality.
We reserve the right to share your personal data with third parties, i.e. external service providers that we may use as part of the recruitment process or any third party to whom we may be obliged to communicate such data by a governmental authority or by any regulatory body.
9. Transfers outside the European Union
As a matter of principle, your data is not liable to be transferred or processed in a third country to the European Union. If, however, such a transfer should occur, we undertake to ensure the necessary steps are taken before any such transfer occurs in accordance with the applicable regulations, which implies the implementation of appropriate safeguards in the event that the country does not present an adequate level of data protection to ensure the safeguard and security of your data.
10. Retention period
When an application is successful at the end of the recruitment process, it is retained under the conditions and for the duration defined in the personal data policy for employees, which is communicated to the new hire when signing their employment contract.
On the contrary, when the application is not successful, the data communicated is immediately deleted. Nevertheless, we reserve the right for certain profiles to keep them for future opportunities and as such to include them in our CV library. In such a case, the data may be kept for a maximum period of two years from the last contact, unless opposed by the applicant concerned.
11. Your rights
The collection of your personal data does not mean that you loose them. On the contrary, as an applicant whose personal data are processed by our company, you have the following rights:
- Right of access and copy: you have the right to obtain access to the data. You can obtain information about the purpose of the processing, the categories of data concerned and the recipients or categories of recipients.Your right of access is strictly limited to the data that you provide to us, with the exception of any item established by our services in relation to the analysis of your application and in particular the possible reasons that would justify our decision to hire or not to hire. You also have the right to obtain a copy of the personal data about you being processed by our company. If you request for an additional copy, we may require that you bear the expense. If your request is made electronically, the information provided will be in an electronic form in common use unless otherwise requested. You must make your request yourself and there must be no doubt as to your identity. Failing same, we reserve the right to request the communication of any item enabling your identification, such as a copy of an identity document.
- The right of rectification and the right to erasure of data: you can obtain from us, as soon as possible, the rectification of data concerning you which is inaccurate or incomplete. You also have the right to obtain the erasure as soon as possible of data concerning you, especially when the data are no longer necessary for the purposes for which they were collected or otherwise processed.
- Right to the limitation of processing: you have a right to the limitation of processing, which is exerted especially when you dispute the exactitude of your personal data, bearing in mind that the limitation of processing lasts for the time needed by our services to check the accuracy of said data. You may also obtain a limitation of processing from us when we no longer need the data for processing.
- Right to portability of data: we inform you that you do not have this right if the three cumulative conditions necessary for its implementation are not met.
- Right of opposition: if your application is rejected, you have the right to oppose the retention for two years of your application data in our CV library.
- Right to organize the fate of personal data in case of death: you can set guidelines for the retention, erasure and communication of your personal data after your death.
- Right to lodge a complaint with a supervisory authority: you can lodge a complaint with the French Data Protection Authority (CNIL) if you consider that the processing of your personal data constitutes an infringement of the relevant regulations. You can contact the CNIL at the following address:
Cnil - Service des plaintes
3 place de Fontenay — TSA 80715
75334 Paris Cedex 07
Tel: +33 (0)188.8.131.52.22
12. Exercising your rights
If you wish to personally exercise any of your rights, please contact our Data Protection Officer at the following address: dpo-rdai [at] racine.eu
13. Security and protection of your data
Our company defines and implements security measures to control any destruction, loss, alteration or unauthorized disclosure of personal data.
The computer systems and paper media used to process your personal data are organized and protected to ensure the security and confidentiality of your data.
14. Update of the policy
We reserve the right to change the format and content of this policy. Any new version of the policy published on-line or communicated to applicants during their recruitment replaces the previous one.
Do you need additional information about personal data?
Do not hesitate to contact our Data Protection Officer
Me Eric Barbry - Racine Avocats+33 (0)184.108.40.206.00 - dpo-rdai [at] racine.eu